10 Questions to Ask Your Wedding Planner Before You Book

Planning a wedding is one of the most exciting chapters of your life, but it can also feel overwhelming. As the big day approaches, many of our couples share how relieved they are to have support navigating the details. Now, imagine going through the process without a wedding planner.

Hiring a wedding planner is one of the most important decisions you will make. The person you choose will either elevate your experience or add unnecessary stress. Asking the right questions upfront helps ensure you hire someone who truly aligns with your values, style, and expectations.

As a Nigerian wedding planner based in New Jersey, I've worked with couples across the United States. I've found that clear communication from the beginning makes all the difference when hiring a wedding planner. Whether you are planning a traditional Nigerian wedding, a multicultural celebration, or a modern event, here are ten essential questions to ask before hiring your wedding planner.

1. What kind of services do you offer?

Once you confirm your wedding date's availability, ask about the various service types. Are they offering full-service planning, event design, or day-of coordination? Do they have tiered packages to choose from? Make sure the services align with your specific needs.

2. Do you have experience planning my preferred wedding type?

Not every planner has experience with every kind of wedding. Some specialize in intimate events, while others excel at cultural or large-scale celebrations. For example, if you're planning a Nigerian wedding or a multicultural celebration, make sure your planner is familiar with those customs.

3. Can you work within our budget?

Budget alignment is crucial. Some planners are known for luxury weddings with large budgets, while others thrive with cost-conscious clients. Be honest about your budget and ask how they typically allocate funds across vendors and services.

4. Can you walk me through your planning process?

Most weddings follow a standard planning path, but the process to get there can be different based on the planner. Ask how they organize timelines, handle deadlines, and keep you informed throughout the process. Do they use a client portal or spreadsheets? Will you receive regular updates? This gives you insight into how organized and responsive they are.

I cannot express how grateful I am to have had Events by Kae as our wedding planner. From the very beginning, they demonstrated unparalleled professionalism, creativity, and dedication to making our special day absolutely perfect. (Mimi Coker)

5. How do you manage design and/or culturally specific wedding requirements?

If you're planning a Nigerian or multicultural wedding, ask how the planner incorporates cultural elements into the schedule and design. Whether it's outfit changes, traditional entrances, or ceremonial customs, the right planner will handle these details with both accuracy and care.

6. Do you have a preferred vendor list, and can I choose my own vendors?

Most planners have trusted vendors they enjoy working with. Ask to see the list and whether you can bring in your team, if preferred. If you already have a caterer or photographer in mind, confirm that your planner is open to coordinating with them.

7. Do you handle vendor communication directly?

Vendor management is a big part of a planner’s role. Ask how involved you’ll be in meetings and updates. Some planners handle everything and loop you in as needed, while others expect you to join each call. Choose what works best for your preferences.

8. How will you keep me informed throughout the planning process?

This should go without saying by communication is key. Be sure to ask about their preferred communication style. Do they check in weekly via email? Schedule monthly calls? Offer a client dashboard? A planner who keeps you informed reduces stress and helps you feel in control.

9. What are your fees and pricing structure?

To prevent surprises, clarify the full cost, what’s included, and how payments are scheduled. Ask if there are any extra charges for additional meetings, travel, or assistants on the wedding day.

10. What are your policies or non-negotiables?

Before signing a contract, ask about flexibility, cancellation, refunds, and backup plans. What happens if you change themes midway? What if your planner can’t attend on the day of? Make sure you're comfortable with their policies and how they handle the unexpected.

In Summary: Questions to Ask Your Wedding Planner

Hiring the right wedding planner is just as important as choosing your venue, photographer, or even your dress. These questions will help you understand their process, communication style, and approach so you can move forward with confidence.

Whether you're planning a modern wedding, a traditional Nigerian ceremony, or something in between, my team and I are here to guide you every step of the way. We’ve supported couples across New Jersey and the United States, and we would love to help you create a joyful, organized, and beautiful wedding day.

Frequently Asked Questions

How early should I hire a wedding planner?

Ideally, 9 to 12 months before your wedding date. If you are planning a cultural or multi-day wedding, the earlier the better.

What is the average cost of a wedding planner in New Jersey?

A day-of wedding coordinator typically starts at around $2,100 in New Jersey, while full-service planning can range from $4,000 to over $10,000, depending on the event. (Source: The Knot).

Can a wedding planner help with a traditional Nigerian wedding in the US?

Yes. An experienced Nigerian wedding planner understands cultural customs, attire, and vendor needs. They can also help blend traditional and Western elements for a seamless celebration. Contact Events by Kae to plan your Nigerian Traditional Wedding.